Home' Army News : June 29th 2017 Contents One human resource management and payroll system for One Defence
Cutover Summary Information
Defence One will Go Live at 0830h Australian Eastern Standard
Time (AEST) on Monday 7 August 2017. In order to achieve
this there will be a ‘cutover’ period where systems will not be
accessible while the transition to Defence One occurs.
Self Service users, PMKeyS transactors and ADFPAY transactors
need to be aware of the following dates pre, during and post the
Employee Self Service Apply and Modify Leave menu items
will be turned off to allow for a final tidy up of this data before
closing down PMKeyS. All»ADF»members»must»have»
this»time. Managers will be able to approve or decline leave
applications during this time.
During the cutover period, ADFPAY and PMKeyS including the
DRN and Home Portal versions of Self Service will be offline.
Key Message – Reserve Pay
Early cutoff follows the same procedures as occurs for the early
cutoff for Christmas/New Year processing and for any planned
system outages. There is still a pay day on 10 August (with early
cutoff date). Members should make similar arrangements to
the Christmas break to prepare themselves and their financial
situation regarding the timing adjustment. See further along in
this document for detailed information about Reserve Pay.
Cutover Detailed Information
Pre Cutover - Tuesday 25 July 1700h AEST: PMKeyS Employee
Implementation of the new ADF Payroll System Project Defence One (D1) Release 1a (R1a)
Self Service menu items ‘Apply for ADF Leave’ and ‘Modify ADF
Leave’ will be turned off. ADF members will not be able to apply
or modify their leave during this period. Managers will be able to
approve or decline leave applications during this time.
For»current»ADFPAY»and»PMKeyS»transactors: A read
only version of ADFPAY and the read only PMKeyS Reporting
environment will be available during Cutover (data correct as
at 23 July). At the end of the cut over period the reporting
environment will be taken off line to refresh with a copy of the
new payroll environment (data correct as at 27 July including
paydate 10 Aug data).
Note: the reporting environment will be available from Saturday
29 July to Friday 4 August.
Note: From Monday 7 August there will be four Employee Self
Service menu items not available for ADF Members (LSL Service
History & Absence Balances, Absence Accrual Details and ADF
Banking Details). These items will be available from Monday 21
August after the first pay run has been completed.
Key Message – Retrospective Transactions
ADF Members and PMKeyS transactors are encouraged to
ensure all historical information is updated in PMKeyS prior to the
cutover period. This is important due to the complexity and level
of effort required to update this information post go live.
There is no change to the Reserve payroll system or the
processes/procedures to manage Reserve (RES) diaries. There
will be a one off timing change in late July/early August for cut-off
for submission and approval of RES attendance diaries and for
processing of RES and APS payroll. This is required to enable the
migration of data for permanent members into PMKeyS (Defence
In accordance with standard PMKeyS downtime processes
(implemented regularly for the Christmas period and the end of
financial year) there will be a slight change in the pay cut-off date
and the availability of PMKeyS Self Service (PSS) as outlined
» Reserve attendance diaries submitted and approved with
cut-off date of Friday 21 July will be paid as normal on
Thursday 27 July.
» Reserve attendance diaries entered and approved in PSS by
1500h Thursday 27 July will be paid on Thursday 10 August.
Note: any manually submitted transactions need to be with
the Reserve Pay and Administration Centre (RPAC) by 1200h
on Wednesday 26 July.
» All Reserve members are instructed to enter their attendance
diaries in a prompt manner leading up to the Thursday
27 July cutover. Equally, managers and supervisors who
approve attendance diaries are to do so in order to meet the
respective cut-off times.
» Reserve diaries for work undertaken from Thursday 27 July
onwards can be entered into PSS on or after Monday 7
August. Diaries entered and approved by COB Thursday 17
August will be paid on Thursday 24 August.
» After that, the cut off dates and pay dates for RES and APS
return to the normal fortnightly arrangements.
Post the 7 August ‘Go Live’ existing access will be maintained to
For Further information visit: Defence Home > Groups > CIOG > For CIOG Staff > CIOG Initiatives > Defence One
June 29, 2017
DEFENCE One, the new pay system for
ADF members, will go live on August 7.
To go live, transactors will be locked out of
both ADFPAY and PMKeyS so all necessary
data can be converted and Defence One can be
set up for permanent members.
During the cut-over period, ADFPAY and
PMKeyS (Customised Defence Instance and
Global Payroll), including the DRN and Home
Portal versions of Self Service, will be offline
Director-General Personnel –Army Brig
Leigh Wilton said it was critical members sub-
mitted their electronic applications early and
have them approved by managers.
“Self Service is likely to be unavailable to
managers and members from 3pm on July 27
until August 7,” she said.
“All manual data that requires transacting
by staff at an Army Personnel Administration
Centre (APAC) must be submitted to the APAC
by July 20.”
The systems will be offline – to everyone
from about 3pm on July 27. A read-only,
reporting copy of both ADFPAY and PMKeyS
will be available to users where possible during
this time, but no transactions will occur.
“Members should ensure they get all
requests into the system by July 24 so manag-
ers can action these approvals before the cut-
over period begins. You must also ensure that
all your personal details are up to date,” Brig
“The single biggest factor in ensuring mem-
ber payments are correct on go live is accurate
member data, including personal data and posi-
Get ready for
Sqn-Ldr Jaimie Abbott
THE Governor-General made a
surprise appearance and met with
participants of the ADF’s innova-
tive arts program aimed at sup-
porting the recovery of military
personnel facing health and well-
Gen Sir Peter Cosgrove (retd)
called in to the University of
Canberra on June 6, the venue for
the Arts for Recovery, Resilience,
Teamwork and Skills (ARRTS)
program, which provides partici-
pants with an uplifting experience
to assist their movement, speech
and attention span and to build their
“There are endless amounts of
people who would benefit from
something like this and I wish I had
the opportunity to hear a suggestion
about this program when I was in
service,” he said.
The ARRTS program follows
the success of the ADF Theatre
Project/Sydney Theatre Company
collaboration The Long Way Home,
which toured nationally in 2014.
“I saw the group from The Long
Way Home and I thought ‘wow
that’s a great one off ’. I am so
pleased it wasn’t a one off and it
certainly has grown,” Sir Peter said.
“To me it was the leading
wave of what’s happened now in
this established program to invite
people to express themselves out-
side of the confines of a military
employment, either to prolong their
time in service or help them transi-
The four-week program is open
to all servicemen and women who
have any type of injury or illness
physical or mental – which has
occurred during their service.
During the ‘no-uniform, no-
rank’ program, the participants are
able to showcase their artwork,
musical and drama performances
and creative writing work as part of
a VIP performance night.
Applications for the next
ARRTS program are now open.
Head of the program Brig
Wayne Goodman said the work-
shops were designed to complement
and enhance participants’ recovery.
“It’s about encouraging our peo-
ple to try something new, out of the
box,” Brig Goodman said.
“On this last program we had
16 participants who picked up
a paintbrush for the first time or
learned to play the drums, just to try
something different to assist in their
ADF personnel do not need to
have any prior experience or train-
ing in the arts.
To apply for the next ADF ARRTS Program
to be held in November, email ADF.
ARRTS@defence.gov.au or phone Nina
Craven on (02) 6265 5923.
Applications are open for next ARRTS program
Visual arts mentor Mariana del
Castillo (left) presents a sample of
work to ARRTS Creative Director
Lt-Col Geoff Grey (second from left),
Governor-General Gen Sir Peter
Cosgrove (centre), and program
participant Cfn Ryan Dix (right).
Photo: Sam Groves
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