Home' Army News : June 1st 2017 Contents 30 Personnel
June 1 J 2017
,.. Automation in new payroll system will increase speed and transparency of pay processes
ated for a range of allowances, which
are recorded against both positions and
members as accomplishments.
When a member holding a match-
ing proficiency occupies a position that
has a related position proficiency, it will
automatically trigger the payment of
the relevant allowance (e.g. paratrooper
Categorisation determines eligibility
for and the rate at which certain ben-
efits are paid. Changes to categorisation
details are still
subj ect to approval,
but the 'single
source of truth'
will be Defence
One from 'Go
Live' on August 7.
There will also
be an interface
that links Defence
One directly to
- Brig Leigh Wilton, Defence Housing
DG Pers-Army Australia's sys-
tems, which will
related allowances, advances and deduc-
Combined with a later pay cut-off
date, Brig Wilton said the automation in
Defence One would result in members'
pay and accruals being more accurate
and credited sooner, providing they kept
their details up to date.
ALL Defence personnel - perma-
nent and reserve ADF, as well as
APS members - will be on the same
human resources (RR) and payroll
system when Defence One goes live in
The integration of HR and payroll
data is a key element of the new system,
and allows many allowances (both eli-
gibility and pay-
ment rates) to be
from PMKeyS and
data from external
Brig Leigh Wilton
said the automation
of pay elements
in a single system
would increase the
speed and transparency of pay processes
"In many instances, personnel will
automatically receive their allowances
or benefits, resulting in early payment to
members," Brig Wilton said.
"Together with the expansion of Self
Service, this will allow absences, allow-
ances and deductions to be processed
New proficiencies have been cre-
In many instances,
their allowances or
See the advertisement below for more
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will become automated
under Defence One.
Photo: Sgt Janine Fabre
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One human resource management and payroll system for One Defence
Your pay is soon to be automated!
Defence One, the new pay system for Defence that will bring
APS, Reserves and full time ADF members onto the same
HR & payroll system, is coming 7th August 2017.
This will allow both the eligibility for and rates of many
allowances to be automated based on your information in
This combined with a later pay cut off day, means your
allowances will be processed and paid to YOU sooner.
When a member holding a matching proficiency occupies
a position which has a related position proficiency, it will
automatically trigger the payment of the relevant allowance
(e.g. Special Forces Disability Allowance).
Proficiencies will be used in conjunction with Operation,
Activity, and Position Data to assess and determine eligibility
Currently, Operation and Activity transactions are separately
processed in ADFPAY by a Personnel Administration Centre
(PAC) operator, who undertakes validation/verification of the
With the implementation of Defence One, increased
automation will result in these transactions having a direct
impact on payroll processing and allowing YOU, the
member, to receive the payments earlier!
NAVY Example: If you are a member who has a Qualified
Clearance Diver proficiency P117687 and are in a qualified
Clearance Diver Position P117687, you will receive the
payment of Clearance Diving Allowance. It will continue to be
paid when on Operation or Activity.
ARMY Example: If you have a Jump Instructor proficiency
(PTS) P122579 and your position has P122578 attached, you
will recieve payment of Paratrooper allowance.
RAAF Example: If you have a Flying Disability proficiency
P117684 and your position has been flagged as a flying or
flying related duties position, you will receive payment of
Flying Disability allowance Annual.
You can always refer to the Defence One Website for a full list
of the allowances triggered by Proficiencies.
No more SmartForms and You get the payment sooner!
Your categorisation in PMKeyS determines your eligibility for
and the rate at which certain benefits are paid.
Changes to categorisation details are still subject to approval,
but the single source of truth will be Defence One from Go
There will also be an intetiace that links Defence One
directly to Defence Housing Australia's (DHA) systems.
This will generate housing type allowances, advances and
Payment rates will now be automated by Defence One
based on your categorisation. Different amounts are payable
depending on whether or not you have dependants and if
you are accompanied or unaccompanied. Some of these
)) District Allowance payment rates
)) Payments for Housing type allowances
)) Housing Advances and deductions
This automation, combined with a later pay cut off
day, means your allowances and deductions will be
What can YOU do to get Ready?
Please log in to PM KeyS Self Service and ensure the
following details are correct:
)) Rank (PSS > My ADF Pay)
)) Contact details (PSS > Personal Data)
)) Emergency contact details and next of kin (PSS >
)) Dependant details (PSS > Dependent/Beneficiary)
)) Categorisation (PSS > My ADF Pay)
)) Position details including location (PSS > My Personal
)) Allowances (PSS > My ADF Pay)
)) Leave data - including absence entitlement, outstanding
absence applications and denied absence applications
(PSS> My Leave)
Remember: It is important that you keep your personal
details up to date to ensure accurate and timely payment.
For Further information visit: Defence Home> Groups> ClOG> For ClOG Staff> ClOG Initiatives> Defence One
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