Home' Army News : May 18th 2017 Contents One human resource managementand payroll system for One Defence
Defence One R1a, the new pay system for members, will enable
personneltosubmit requests through the Defence Restricted
Network (DRN) or Home Portal EmployeeSelf Service andallow
the supervisor or manager to action therequest themselves, or
refer to the appropriate approver using Manager Self Service.
This will allow absences, allowancesand deductions to be
Asupervisor will be notifiedofanew request via asystem
generatedemail which canbeactioned through Manager Self
By default,the system will ensurerequests go to the following
minimum rank in the member’schain of command:
» Absences: CPO /WO2 /FSGT /APS4
» Allowances: LCDR /MAJ /SQNLDR /APS6
The member will have the ability to select an alternate approver
who must be of the appropriate ranks detailed above. Deduction
requests do not require approval.
As a Commanding Officer, Manager and Supervisor, one of
the most important things you do each day is make decisions on
personnel matters, including whether or not to approve absence
or allowance requests.
1. Check you are the right person to action the Approval
Assessing whether or not you are the right person to approve a
request should be made in conjunction with legislation and policy
guidance contained in PA CMAN. PA CMAN gives access to
determinations and authorisations which sets out the approving
authority or decision-makers. Approving an absence or
allowance request through Self Service is the same as signing
a legal document. Individual Services may have
discrete administrative business processes for the approval of
requests which will be advised through each of the Services.
Remember! Just because an Absence Request defaults to a
WO2(E), does not mean this rank should approve all requests
ThePay system is changing...Supervising Members in Defence One
for example, LongService Leave requests requireaMAJ(E)
2. Check the request is complete
Complete -> If arequestisComplete, and youare the correct
Approver,you canchoose to Approve or Deny the request.
Incomplete -> As a‘manager’ in Self Service, you will be able to
‘push back’ requests to the member via Self Service to request
additional information. The member can modifythe request and
resubmit via Self Service or cancel the request entirely.
3. Action the request as soon as possible
To avoid unnecessary delays,itisimportantyou action the
request promptly uponreceipt of the email advising you arequest
If requests remain un-actioned:
» 7days after submission,you will be sent areminder
» 14 days aftersubmission, asecond reminder will be sent to
you, and your‘Reports to’ manager, and
» 21 days aftersubmission, all un-actioned requests will be
escalatedtoyour ‘Reports to’manager for action with advice
to the member.
What if Iamnot going to be available to action a
If you will not be available to approve absence and/or allowance
requests, you will be able to assign anotherauthorised person,
aproxy,toaction requests on your behalf. This individual must
meet the minimum rank to perform the approvals and comply
with any other applicable policy requirements. The assigned
person will receive all absence or allowance requests which
would normally be submittedtoyou. Yo uwill not see the
requests submittedduring your absence as they will go directly
to the assigned person.
What Tr aining and Support is available?
Yo uare accountable forthe decisions you make in Defence One
to approve or deny an absence or allowance request. To assist
you therewill be:
» ACampus eLearning course to reinforce the ‘decision
making’ process and ensurerequests submitted via Self
Service areactioned according to policy.This course will be
available on the1st June 2017.
» Each Self Service page includes short instructional text
generally at the bottomofthe page.
» User Guides on the Self Service Portal home page will be
accessible by clicking the ‘Help’ link in the topright hand
corner of any Self Servicepage.
» Further information on the policy around decisionmaking
is available in ADFP 06.1.3, Executive Series Guide to
Administrative Decision Making and in the Decision Maker’s
Handbook, published by PersonnelPolicy and Employment
What do Ineedtodobeforethe new paysystem goes
live in August 2017?
1. Supervisors and managers must ensure all leave, allowances
and other requests by personnel in their chain of command,
either submitted via Self Service or paper forms, are
approved or denied before Defence One goes live. Further
communication on this activity will provide a detailed list of
instructions closer to go live.
2. Ensure your staff have logged into PMKeyS Self Service and
ensured their details are correct, including Rank, Contact
details, Categorisation, Position Details and Location,
Allowances and Leave Data. Incorrect information may lead
to a delay or an under or overpayment for your members.
For Further informationvisit: DefenceHome >Groups >CIOG >For CIOG Staff>CIOG Initiatives >Defence One
May 18, 2017
WHEN the new pay system launches
in August, Defence One Self Service
will deliver standardised processes
for applying for and actioning the
majority of absence and some allow-
ance and deduction applications
Where members previously submit-
ted a paper application or SmartForm,
Defence One R1a will enable per-
sonnel to submit requests through
Employee Self Service via the DRN
or home portal. This will allow the
approving authority or decision maker
to action the request themselves,
or refer to the appropriate approver
through Manager Self Service.
Director-General Personnel – Army
Brig Leigh Wilton said the new ‘one
step’ manager approval process within
Defence One would improve the speed
of processing of members’ leave and
“At the same time, it will reduce
current rekeying data errors that affect
members’ pay,” Brig Wilton said.
“In addition to the Self Service
Approver eLearning, Army has devel-
oped detailed manager quick refer-
ence guides for allowances and leave
transactions. These will be available
on the eMPA website prior to ‘go live’
on August 7.”
Requests for absences and allow-
ances will be notified via a system-
generated email that can be actioned
through Manager Self Service.
By default, requests will
be submitted to the following
APS4 supervisors of
ADF members will
receive absence (leave)
Maj / LCdr / Sqn-Ldr
/ APS6 supervisors of
ADF members will receive allow-
The member will have the abili-
ty to select an alternate approver
who must be of the appropri-
ate rank. Deduction requests
do not require approval.
See the advertisement below
for further information.
Defence One set to launch
Defence assisted study
APPLICATIONS for the Defence Assisted Study
Scheme (DASS) Semester 2, 2017 are due by
June 1. DASS supports ADF members who meet
the eligibility criteria to access external training
and education. Submit applications to dass-adfa.
email@example.com. For more information, see
DEFENCE personnel are invited to attend the
ADF chaplaincy promotion ceremony and the
Military Christian Fellowship seminar on May
19-20. The events will be held at the Sydney
Missionary and Bible College in Croydon, NSW.
For more information, see Defgram 189/2017 or
email Military Christian Fellowship Administrator
Michael Nott at firstname.lastname@example.org
National Families Week
EVERY year, Defence supports National Families
Week in recognition of the important role ADF
families play in supporting members and the work
they do. This year’s theme is ‘Stronger families,
stronger communities’, and encourages people
to spend time with their families, make contact
with extended family and take part in activities
in the wider community. Throughout this month,
the Defence Community Organisation (DCO)
will host family events around the country with
a range of activities designed to bring Defence
families together to celebrate. Families will have
the opportunity to take time out to catch up
with other Defence families, have fun together
and celebrate. They will also get the chance to
meet the area’s local DCO support team, who
provide programs and services to help Defence
families manage the military way of life. Visit
www.defence.gov.au/dco for information on
family activities in your area or call the all-hours
Defence Family Helpline on 1800 624 608 for
information about DCO and its range of support
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